NBI HIT Status | Reasons and Solution 2025
While applying for NBI clearance and getting an NBI hit status doesn’t always mean you have a criminal record. It may be due to the resemblance of your name to that person who has been convicted of a crime in the database of the National Bureau of Investigation.
But don’t panic, NBI doesn’t arrest and put you behind bars. They will thoroughly check derogatory records to clarify the suspicious information linked with your name.
Before discussing further, it is important to note that all civil cases like ejectments, funds claims, and annulments are not linked with the NBI clearance procedure. Anyhow, let’s discuss how to tackle if your name matches with a namesake, and what documents and processes are required to get rid of the NBI clearance Hit.
NBI Hit Meaning
If your name matches or closely resembles a name in the NBI database, the system raises a “HIT” flag. This doesn’t prove you have a criminal record. The flag could happen for two different reasons.
Two Main Reasons for a HIT:
1. Exact Name Match
Your full name exactly matches someone in the NBI database with:
- Criminal records
- Active legal cases
2. Similar Name Problem
Your name closely resembles someone with a criminal background This causes the NBI to:
- Pause your application
- Check your details carefully
- Make sure they identify the right person
In both situations, the NBI takes full responsibility for investigating and resolving the potential name confusion.
Possible Reasons for NBI HIT Status
Several factors can cause an NBI HIT, and understanding these reasons is essential for applicants. Below are the main reasons why your NBI clearance status might show a HIT:
- Criminal Record: If the applicant has a criminal record or is listed in the wanted persons list, it will trigger a HIT in the system. This could include both serious crimes and minor offenses.
- Pending Case: If there is a pending case in court, the applicant’s NBI records name list might reflect it as a HIT. This could happen even if the applicant has not been convicted yet.
- Name Similarity: In some cases, a HIT can occur when there is a namesake in the NBI database with a criminal record or derogatory records. This can happen due to a similar-sounding name or a common last name.
- Court Decision Pending: A HIT can be triggered if the applicant has unresolved legal issues, especially if there’s a pending court decision or an ongoing investigation.
Security or System Error: Occasionally, system accuracy issues may lead to a HIT even if the applicant does not have any criminal background.
How does the NBI Clearance Hit work?
If your name is similar to someone with a criminal record, the NBI clearance system flags your application, causing a “HIT” that requires additional verification before approval. The system needs to check more details, which are given below:
Application Submission
When you apply for NBI clearance, you provide your full legal name and personal details. These are used to search the NBI database for any possible matches.
Name Matching
The NBI system checks your name against their database, which contains records of individuals with criminal cases, pending warrants, or other legal issues. If your name matches someone with a record, it triggers a “HIT” status.
How does NBI Hit Status Affect the Verification Process?
If you receive a HIT status, your application goes through a manual verification process. NBI personnel will review your case to determine if the record truly belongs to you or is just a name match.
Clearance or Further Action
If the record is not yours, the HIT status is cleared, and your NBI clearance will be issued. However, if the record belongs to you, further legal procedures may be necessary, including a court decision.
The Process to Resolve NBI Clearance HIT Status
You can get rid of HIT Status while having your NBI Clearance by following five steps. Getting hit by NBI Clearance HIT status doesn’t mean you are declared a criminal. This means that NBI specialists are taking serious steps to verify from the ground level. If you have HIT, you can resolve it by following these five simple steps:
Step1 – Attempt Your Appointment at the NBI Branch
The first step to resolving your NBI clearance is arriving on the appointed date indicated on your application. Make sure to bring at least two Valid IDs and dress appropriately—avoid wearing slippers, sandals, or shorts. Don’t forget to carry both the original and photocopies of relevant documents.
Step2 – Undergo an Interview
Next, you will be given an Affidavit of Denial form to fill out. If a criminal case is filed against someone with the same name as yours, this document confirms that the person involved is not you.
Step3 – Fill the Affidavit of Denial
Now, you will receive an Affidavit of Denial form to fill out. If a criminal case is filed against you with the same name as yours, you must file an affidavit of Denial. This document confirms that the person involved in the criminal case is not you.
Step4 – Taking an Oath
Once you’ve completed the Affidavit of Denial, you will need to take an oath before a lawyer. During this process, you will verify your personal information. You will also be informed about the release date of your NBI clearance.
Step5 – Go To the Releasing and Printing Area
After the process, you must go to the releasing and printing area to get your NBI clearance. If you have pending cases, you will be directed to the court to acquire deposition clearance.
How Many Days to Obtain NBI Clearance When You Have NBI Clearance Hit Status?
If your NBI clearance status shows a “Hit,” it means that there may be a match with a criminal record. This usually results in a waiting period of five to ten days. During this time, NBI researchers will carefully check if the record belongs to you or if it’s from someone with a similar name.
Once NBI officials confirm that the “Hit” was caused by a namesake and not you, you won’t have to pay any extra fees. You can return to the NBI office after the waiting period and claim your clearance without any issues.
What Happens If the Records Are Actually Yours?
If it turns out that the criminal record is indeed yours, you will be asked to attend an “NBI Clearance Quality Control Interview.” This interview allows NBI agents to review your case more closely and verify your identity.
However, don’t panic if you’ve already been cleared of any past criminal cases. The interview is just a procedure to confirm your identity. If you are not a wanted criminal, everything should be fine. Just stay calm and provide the correct information.
Can I get Police Clearance if I have a Pending Case?
If you have a pending case, your NBI clearance might be flagged with a HIT status, as the NBI system will detect the ongoing case in its database. This doesn’t automatically disqualify you from receiving a police clearance, but it will require further verification and investigation.
You may need to provide proof of the case’s status, such as a court certificate or other legal documents, to resolve the HIT status and proceed with the clearance issuance.
Tips To Prepare For The Quality Control Interview after getting “NBI Hit Status”
The quality control interview is your chance to explain your situation and clear up any issues with your NBI clearance. If you’re going to attempt an interview for NBI clearance HIT status, you must follow these tips:
Dress properly
Your appearance is important. Dress neatly in formal clothes to show respect for the interview. Avoid wearing casual or flashy clothes, as this might give the wrong impression. Looking presentable helps you gain respect and trust from the interviewers.
Bring the Right Documents
Having the right documents will make the interview go smoothly. Make sure to bring:
- Original and photocopied documents showing that any court cases have been resolved
- Your official NBI clearance receipt
- A printed clearance form from online registration
- Two government-issued ID cards for identification
Be On Time and Stay Calm
Arrive at the location exactly when your receipt says to. Being on time shows that you are serious and respectful of the process. When you arrive, stay calm and composed. Honesty and being open about your situation are the most important things in the interview.
Making a Good Impression
The quality control interview is not meant to make you feel uncomfortable, but to double-check and confirm your information. Approach the interview with:
- Confidence without being nervous
- Full honesty
- Willingness to explain things clearly
Following these steps will help you to clear your NBI clearance HIT status and handle the NBI clearance quality control interview with confidence.
Following these steps will help you to clear your NBI clearance HIT status. Present all the important documents, be honest, and avoid delays.
See Also: NBI Clearance Authorization Letter
Conclusion
Resolving an NBI clearance HIT status is manageable with proper preparation. Bring valid government IDs, NSO birth certificate, and proof of name variations. Arrive early, be patient, and follow NBI staff instructions carefully. Provide additional documentation to verify your identity and clear any name confusion quickly.
In some cases, you may need to provide additional documentation, such as court certifications or affidavits, to verify your identity. By being proactive, organized, and cooperative, you can clear up any issues and receive your NBI clearance in a timely manner.
Frequently Asked Questions
1. What does an NBI HIT status mean?
An NBI HIT status occurs when your name matches or closely resembles someone else’s name in the NBI database who has a criminal record or a pending case.
2. Does receiving a HIT status mean I have a criminal record?
No, receiving a HIT status does not automatically mean you have a criminal record. It could simply be due to a name match with someone who does have a record.
3. How long does the NBI HIT status verification process take?
The verification process can take 5 to 10 days, but complex cases or high application volumes might extend the processing time.
4. What documents should I bring to the NBI branch to resolve a HIT status?
You should bring at least two valid IDs, your NBI clearance application receipt, original and photocopies of relevant documents, and any other supporting documents.
5. What should I expect during the interview at the NBI branch?
During the interview, NBI personnel will carefully ask questions about your personal details, name, address, and family background to verify your identity.
6. What is an Affidavit of Denial in NBI Hit Status?
An Affidavit of Denial is a legal document that shows you are not involve in any illegal case. You complete when a criminal case involves someone who shares your exact name.
7. What happens after I submit the Affidavit of Denial?
After submitting the Affidavit of Denial, you’ll take an oath before a lawyer to verify your information. Then, NBI will inform you about your clearance release date.
8. What if I have pending cases that cause NBI Hit Status, Can I still receive my NBI clearance?
If you have pending cases, the NBI will direct you to the appropriate court to acquire deposition clearance before your NBI clearance can be issued.
9. What does No Pending Case NBI means?
“No pending case” in NBI means that the individual does not have any active or unresolved legal cases, either criminal or civil, in the NBI database. This status indicates that the person has no ongoing investigations or legal actions against them.
10. What does No Criminal Record mean in NBI?
It means that the individual has not been involved in any criminal activities that have been recorded in the NBI database. It indicates that the person has not been convicted of any crimes or has no charges against them in the system.
11. Is it Okay to Wear Shorts in NBI?
It is generally not recommended to wear shorts when visiting the NBI. While there is no strict dress code, it’s best to dress in modest and respectful dress. Wearing long pants is preferred to ensure a professional appearance during your visit.